Event Policies

These policies cover all Jackalope Live Action Studios (JLAS) events, and outlines the expected conduct for all our participants. JLAS reserves the right to deny service or expel any participant for any reason at any time, and this list is not meant to comprehensive.

Live action events are meant to provide an intense and incredible immersive experience. To achieve that, events must be conducted in an atmosphere of trust. We hope these guidelines are straightforward and easy to understand.

These policies were last updated August 24th, 2018.

The First Rule

Participation is a privilege, not a right.

Jackalope Live Action Studios reserves the right to remove or block any participant from any event at any time for any reason. We will endeavor to show good judgment and fairness in applying this rule, but it must be said – we will remove or block people we feel are not fit for our events.

Participant Safety

Safety Team

All events will have a designated safety officer or safety team, depending on the size of the event. Also, Jackalope may choose to select by means of their choosing, player representatives or other safety volunteers to ornament the safety effort.

Safety officers and team members will be introduced both online before the event, and at the start of the event. Their directions are to be obeyed regarding ending scenes, ceasing actions and halting role-play.

Safety Tools

Jackalope Studios is committed to providing a great environment where it is safe to explore emotional and deep topics. Most events will have safety demonstrations and workshops, outlining the tools being used. Please make use of them liberally, and stigmatizing their use will result in disciplinary action.

Harassment Policy

Harassment, bullying and personal attacks are forbidden at Jackalope events. Participants who engage in these attacks, or are noticeably and publicly doing so in other online or real world spaces are subject to disciplinary actions and warnings.

What constitutes harassment?

Harassment includes but is not limited to:

  • Bullying, threats and intimidation
  • Relational aggression, e.g. whispering campaigns, rumor mongering, shaming tactics, clique culture, slander and other attempts to discredit or damage the social status of other participants
  • Repeatedly violating personal space, inappropriate touching or giving unwanted levels of attention to another participant
  • Sexual harassment, including sexual comments directed at others, unwanted sexual advances, repeated attempts to start an unwanted relationship, demands for sexual favors and sexual slurs
  • Bigoted statements or slurs aimed at any group of people, including ethnicity, gender, political affiliations, or sexual orientations
  • Excessive or repeated unwanted contact or communications with a participant
  • Slanderous statements meant to damage or undermine another participant
  • Coordinating or calling for shaming and shunning

When There is a Conflict Between Participants

If you feel uncomfortable or that another participant is behaving inappropriately, we ask but do not demand, that our players assume good faith and ask the other player to cease their behavior. But if you are uncomfortable with this, the safety staff will speak to them on your behalf. Sometimes, people do not realize what they are doing, and we will take your word on how you feel and what your perception of the situation was.

If you are informed that your behavior is out of line or making others feel uncomfortable, once again, try and assume good faith. We are all here to enjoy the event. Take it as a lesson and correct your behavior. While we understand misinterpretations can occur and seem unfair, it’s all down to perception, so correct the perceived behavior graciously.

If the situation is not resolved, or you do not wish to deal with it directly, contact the safety staff or officer for the event as soon as possible. See the Reporting Safety Concerns section below.

Reporting Safety Concerns

If any safety concerns involve an actual crime, violence or the serious possibility of criminal activity, contact the police first and foremost. In the event of an emergency or crime in progress, call 911 immediately.

Before or After an Event

If you have prior knowledge about the behavior and history of a possible participant in an event or have an incident to report after an event is done, contact the designated safety officer for the event, a player representative or contact Jackalope at safety@jackalope-larp.com. Reports will be kept confidential.

Please include as many details as you have available and are comfortable sharing. We encourage you to include the sources of your information but we understand if you must remove some names or sources.

We ask that you do not engage in any public confrontations or make any statements on social media or in person until the staff has a chance to address the situation.

During an Event

Seek out a member of the safety staff, or a player representative on the staff. They will contact the appropriate staff members; gather information and evidence; and intervene if necessary.

Do not seek to correct the situation yourself beyond the ‘good faith’ asking them to cease outlined above.

Again, if there is an actual crime or emergency occurring, call 9-1-1 first and foremost. Do not wait to contact the safety staff.

Staff Actions

If the staff feels it is warranted and the issue is minor, the staff will intervene in a situation politely once and only once. If a second complaint occurs or the issue is severe, they will ask both sides for their account of the incident, along with any third parties involved. Depending on the severity of the alleged event, one or all of those involved may be removed from the event until it is resolved.

Sometimes, an event is nebulous, e.g. situations where the complainant was the only witness to actions that made them feel uncomfortable and the other player insists nothing happened. In such a situation, the staff will likely decide to accept the word of the complainant.

The staff will also take into account patterns of similar behavior toward other players in their judgment.

Disciplinary actions taken may include:

  • Warning: In the case of a first minor incident, a warning will likely be issued. No one is entitled to a warning, but the staff may prefer to issue one. But no more than one warning for the same or similar behavior should ever be issued – after that, it is time for more decisive action.
  • Removal: The participant is removed from the event and must leave the event site. They must receive permission before attending any other Jackalope events.
  • Ban: A player is banned permanently from all Jackalope events, including related social events.

Refunds for event tickets will be issued at the discretion of the staff. Donations and any other contributions of money or material to the event will not be refunded or returned.


Questions and other clarifications are available by emailing info@jackalope-larp.com

a Texas LARP studio